February 2008
Detention Corrections Bureau - Leave Time Request
On December 18, 2007 the Probation Department put out a new policy outlining how the Detention Corrections Bureau was to schedule holidays, vacation time and special days of interest. The purpose is to establish a standardized method of approving/denying leave time for full-time Probation Corrections Officers assigned to Detention Corrections positions.
There are a few changes to this policy from the old one. One of the most significant changes is the Red Book will now be open for twelve (12) months in advance. This means the Red Book will never close. For example, if it is mid March and you know next year in March you will need time off, you can put in for the time then. This will eliminate the issue of the Red Book opening on your days off.
Your vacation time off will still be scheduled first come first serve. The important thing to note is when you submit your request via E time, when you hit the Enter button, your request is time stamped just like e-mail. That date is the date used when scheduling the first come first serve. This will eliminate the issue of your supervisor not being there to approve or deny your request and missing out on the first come basis.
Another change is your Holidays and Special Days of Interest will be scheduled by seniority. Seniority is defined by the date an employee gained full-time employment with the Probation Department. The Special Days of Interest are listed as Fathers Day, Mothers Day, Easter, Halloween, Cinco de Mayo, Valentines Day, and Super Bowl Sunday.
Your supervisor has two (2) weeks to give a written response to your vacation request. If you are requesting Emergency Leave time where you need time off now, the on-duty Watch Commander shall immediately consider all such requests and approval of such leave time shall be predicated on (a) the fact the event was unforeseen and the employee could not have requested the leave time via the normal process; (b) the circumstances surrounding the leave request necessitate the employee’s involvement; and (c) it is reasonable to expect that the employee would take leave time to address the issue. Emergency Leave Time consists of requests for use of family sick leave, vacation, holiday or other leave time.
An employee may request leave time that they have not yet accrued; however, if an insufficient leave balance exists at the beginning of the pay period in which the leave time is scheduled, the entire approved leave, or any portion thereof, may be rescinded at the discretion of a supervisor.
If for any reason you need to rescind a leave request, it must be done within 72 hours prior to the first day off approved. If you need to rescind a holiday or special interest day, that must be done within 7 days prior to the holiday.
Last but not least, any time that was approved prior to this policy going into effect will stand. All requests submitted after December 18, 2007 must follow these guidelines.
Prior to these guidelines becoming effective, SEBA had several meetings with Probation Administrators. SEBA asked for seniority scheduling for all leave requests but we were denied. The compromise was the Red Book being opened for 12 months in advance. It was discussed that if that does not fix the problems that occur with the “shot gun” opening of the Red Book, then we will discuss seniority scheduling again. We also asked that all leave requests scheduled for 2008 be subject to these guidelines. That request was denied because PCO’s were already approved for time off and they didn’t want to take that time away from anyone.
If you have any questions, contact your Field Representative.
PCO – Transitional
On September 11, 2007 the Board of Supervisors approved the reclassification of Probation Corrections Officers-transitional to Probation Corrections Officers. With this change came a salary range increase. PCO transitional went from salary range 35X to salary range 46X. This will amount to a 5% or better increase in salary. This change will go into effect September 1, 2007. They will not have to serve a probationary period if they were not on probation prior to the change. This change was made due to the inequities that the current system caused.
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